Cadre Administratif et Financier

Job Title:
Cadre Administratif et financier

Minimum Qualifications:
Degree in Finance, Accounting or Economics

Minimum Experience:
5 years Financial Management experience in retail/FMCG

Knowledge, Skills & Abilities:
Communication skills (verbal & written)

Interpersonal skills

Solid understanding of accounting principles Knowledge of local statutory legislation and regulations Must include knowledge of Excel and proficiency in an accounting program or system

Time management Organization skills

Key Responsibilities and Deliverables:

• Administer and monitor the financial system in order to ensure that finances are maintained in an accurate and timely manner
• Implement the set financial policies and procedures
• Ensure that the set internal controls are implemented and maintained throughout
• Implement financial risk management & controls that will maintain financial health of the organization
• Developing external relationships with appropriate contacts, e.g. auditors, bankers and statutory organisations
• Ensure transactions are properly recorded and entered into the computerized accounting system
• Effective control & management of company assets
• Transactions are properly handled
• Timely preparation and sharing of correct, complete & accurate sales invoices
• Analytical analysis of mark up
• Realisation of invoiced amounts, calculation of margins and comparison with budget
• Ensure that accounts receivables are paid in a timely & accurate manner
• Reconcile the accounts payable and receivables
• Ensure that periodic bank & payment reconciliations are completed
• Scrutinize all the supporting documents to ensure accuracy and authenticity.
• Ensure timely & accurate processing & filing of statutory payments i.e PAYE, NSSF, NHIF, VAT, WHT, Corporate Tax etc
• Maintain an orderly accounting filing system & a system of controls over accounting transactions
• Ensure security for all company cheques and always verify charges
• Accurate and timely preparation of financial management accounts.
• Ensure compliance with local government on financial reporting requirements and tax compliance.
• Maintain schedules supporting the balance sheet items
• Preparation of monthly, quarterly and other periodical treasury plans
• Maintain a vendors register
• Establish, maintain and reconcile the general ledger
• Management and control of cash-flows, working capital and budgets.
• Assist with preparation of the budget
• Establish and maintain cash controls
• Monthly preparation and analysis of budget Vs Actual cost
• Manage the filing, storage and security of documents
• Respond to inquiries
• Maintain insurance coverages
• Ensure Issuance of permits and licenses
• Continually inspire, motivate and develop finance Intern(s) to understand what is expected of them.
• Avail all the documentation and information as required by the auditors
• Maintain a healthy, positive and seamless working relationship with all stakeholders
• Proactively develop own skills and knowledge of relevant best practice and ensure appropriate skills and knowledge transfer
• Actively and consistently maintain high standards of professionalism in all aspects of personal presentation and delivery
• Follow through to ensure that personal quality and productivity standards are consistently and accurately maintained including meeting all deadlines.
• Ensure data integrity of all reports to client and management
• Demonstrate consistent application of internal procedures
• Plan and prioritise, demonstrating abilities to manage competing demands
• Demonstrate abilities to anticipate and manage change
• Demonstrate flexibility in balancing achievement of own objectives with abilities to understand and respond to organisational needs

Key Competencies:

• Analysis & problem solving
• Financial acumen Teamwork &collaboration
• Communication
• Organisational commitment Agility
• Performance & results driven
• Continuous growth & improvement
• Resilience & stress management
• Service excellence
• Planning & prioritisation
• Quality & detail excellence
• Critical thinking