Procurement Specialist

Role purpose
Manage the company's supply of products and services. Strategizing to finding cost effective deals and 
suppliers, discovering the best ways to cut procurement expenses so that the company can invest in 
growth and people.

The key duties and responsibilities of the role are as follows: 

• Analyse current buying systems and develop and implement purchasing and contract 
management strategies, instructions, policies, and procedures for day-to-day purchasing 
activities that will improve supplier/vendor relationships and lower the cost of doing business

• Represent companies in negotiating contracts and formulating policies with suppliers/vendors 
and closing deals with optimal terms

• Continually search for better deals and find more profitable suppliers/vendors

• Track orders and ensure timely delivery

• Manage the purchase requisition/order process

• Review, evaluate, and approve specifications for issuing bids and prepare bid awards requiring 
EXCO/Board approval

• Participate in the development of specifications for procurement of all categories of spend 
(equipment, goods, and services)

• Evaluate all contracts and ensure compliance to all company policies

• Develop and maintain professional relationships with all suppliers/vendors

• Evaluate all supplier/vendor performances (cost, quality, and time to deliver) and recommend 
corrective measures 

• Ensure the integration and seamless flow of all purchasing processes with the company's 
Supply Chain processes and systems

• Track and report key functional KPI's to reduce expenses and improve effectiveness

• Identify and mitigate risks in the procurement process, and develop contingency plans to manage unexpected changes or emergencies. (Risk management) 

• Manage the procurement budget and track spending against forecasts/ budget, and ensure cost-effective purchasing decisions. 

Core competencies, knowledge, and experience

• MQF Level 5 qualification in a relevant area

• Up to 3 years' work experience as a purchasing officer, purchasing agent or similar role. 

• Good knowledge of vendor sourcing practices such as liaising with vendors, researching, and 
evaluating

• Understanding of supply chain procedures

• Solid analytical skills with the ability to create financial reports and conduct cost analyses.