Proposals Coordinator

Company Description

Northern Portal is dedicated to helping businesses successfully navigate and secure U.S. government contracts. We specialize in providing tailored solutions for organizations seeking to enter or expand in federal markets, offering services such as contract acquisition, proposal writing, compliance, and strategy. Our expertise extends to GovCon ERP software, strategic consulting, operations optimization, and procurement solutions, driving measurable results for our clients. With over $20M+ in contracts won and managed, Northern Portal has a proven track record of helping businesses achieve notable growth and success in government contracting.

Role Description

This is a full-time, Hybrid role for a Proposals Coordinator, based in Tanger-Tetouan-Al Hoceima, Morocco .

The Proposals Coordinator will be responsible for managing the proposal process, coordinating and preparing responses to Requests for Proposals (RFPs), and ensuring all proposals are compliant and submitted within deadlines. The role also involves collaborating with various teams to gather information, organize proposal content, and maintain records related to government contracting opportunities.

Qualifications

• Proven skills in Proposal Coordination and Proposal Preparation to manage and organize the proposal process effectively
• Experience in Proposal Management and Proposal Writing to create, review, and finalize high-quality submissions
• Proficiency in responding to Requests for Proposals (RFPs) and understanding proposal compliance requirements
• Strong organizational abilities and attention to detail to manage multiple deadlines and priorities
• Excellent communication and collaboration skills to work effectively with cross-functional teams
• Familiarity with government contracting processes and federal procurement regulations is an advantage
• 1–4 years
  of experience in government contracting, proposal coordination, or bid support.
• Ability to interpret solicitation documents and compliance requirements.
• Bachelor's degree in Business Administration, Communications, or a related field is preferred

Key Responsibilities

• Review and analyze Requests for Proposals (RFPs), Requests for Quotes (RFQs), Invitations to Bid (ITBs), and similar solicitations.
• Identify key compliance requirements, deadlines, pricing instructions, and submission formats.
• Develop and manage proposal schedules, compliance matrices, and action plans.
• Prepare required government forms, certifications, and supporting documentation.
• Ensure all proposal materials comply with agency formatting, submission rules, and solicitation instructions.
• Verify that proposals meet solicitation requirements and applicable regulations (e.g., FAR, DFARS, state/local rules).
• Maintain accurate records of submissions, certifications, and proposal templates.
• Track proposal status and respond to amendments, clarifications, or requests for additional information.

Time & location

Location:
Tangier (Hybrid)

Working Hours:
2:00 PM – 11:00 PM (Moroccan Time)