Executive Assistant to CEO with eCommerce experience

il y a 1 semaine

Rabat, Rabat-Salé-Kénitra, Maroc ScaleJet Temps plein


We're looking for a proactive and flexible Executive Assistant to support the CEO of an eCommerce company with both personal and business tasks. This role is a 50/50 blend of responsibilities, requiring someone who can anticipate needs, stay organized, and take initiative to keep everything running effortlessly behind the scenes, allowing the CEO to focus on bigger priorities without distractions.

Key responsibilities:
1. Routine and task management:
- Anticipate the CEO's needs by identifying and resolving issues before they arise.
- Handle personal appointments, errands, and time-sensitive administrative matters, minimizing distractions for the CEO.

2. Email, calendar, and communication management:
- Manage and prioritize the CEO's emails, handling routine correspondence independently when possible.
- Oversee calendar scheduling, coordinating and preparing for meetings, and ensuring timely follow-ups.
- Provide proactive daily check-ins and regular updates via WhatsApp or phone to keep the CEO informed and address potential issues.

3. Travel and event arrangements:
- Book and manage all travel arrangements, including flights, accommodations, and itineraries (for travel occurring every couple of months).
- Organize and prepare for personal and business-related events, ensuring seamless execution.

4. Administrative support and team coordination:
- Act as the primary point of contact for all administrative staff, ensuring a well-organized and efficient work environment.
- Delegate tasks to the appropriate team members, monitor progress, and resolve minor issues to keep day-to-day operations running smoothly.
- Manage ad-hoc business and personal administrative tasks, such as filing, document preparation, and procurement.

5. Project assistance and special initiatives:
- Support on small business-related projects, including organizing materials, scheduling travel or meetings, and managing timelines.
- Conduct basic research and provide brief summaries on topics or vendors as requested to assist with decision-making.

Requirements:
- Proven experience as an Executive Assistant
- Proactive in anticipating the CEOs needs and resolving issues before they arise
- Highly organized, detail-oriented, and able to work independently with minimal oversight
- Available from 9 AM to 6 PM EST, with flexibility after hours if needed
- Strong understanding of both Islamic practices and Western culture is essential
- Experience with eCommerce is highly desirable
- Reliable internet connection and ability to work remotely

The main goal is to make the CEOs life easier by taking care of both personal and business admin tasks, keeping everything organized and running smoothly without needing a lot of hand-holding. If you're proactive, resourceful, and love working independently, wed love to hear from you - apply now


  • Executive Assistant

    il y a 7 jours

    Rabat, Rabat-Salé-Kénitra, Maroc Growmodo Temps plein

    Growmodo is a fast-growing, fully remote company providing on-demand design and development services to scaling startups and agencies. We operate in a high-ownership, high-trust environment where speed, quality, and strong relationships matter. As we continue to grow, we're looking for a sharp, proactive Executive Assistant to support our CEO and help keep...

  • Executive

    il y a 2 semaines

    Rabat, Rabat-Salé-Kénitra, Maroc J K Consultancy Temps plein

    Role DescriptionThis is a full-time on-site Executive role based in Rabat-Salé-Kénitra, Morocco. The Executive will oversee day-to-day operations, manage client accounts, and coordinate with cross-functional teams to ensure seamless delivery of services. Responsibilities will include data processing, financial reporting, communicating with clients, and...

  • Assistant

    il y a 6 jours

    Rabat, Rabat-Salé-Kénitra, Maroc MASSACRE Temps plein

    Company DescriptionMASSACRE is a performing arts company headquartered in Schaerbeek, Belgium, at 169 Avenue Général Eisenhower. The organization is dedicated to creating and promoting innovative and dynamic performances. Known for its creativity and commitment to the arts, MASSACRE fosters an inclusive and collaborative environment. With an emphasis on...

  • assistant pastry chef

    il y a 6 jours

    Rabat, Rabat-Salé-Kénitra, Maroc Four Seasons Hotels and Resorts Temps plein

    About Four SeasonsFour Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine...

  • General Assistant

    il y a 2 semaines

    Rabat, Rabat-Salé-Kénitra, Maroc NexSer Realty Temps plein

    Location: Rabat, Morocco (On-site)Working Hours: 2:00 PM – 10:00 PMWe are looking for a professional, organized, and motivated General Assistant to support our daily operations, with responsibilities that include sales assistance and social media management. This position is on-site in Rabat and requires someone who is dependable, proactive, and able to...

  • Assistant Manager

    il y a 6 jours

    Rabat, Rabat-Salé-Kénitra, Maroc My own Temps plein

    Company DescriptionMy Own is a management consultancy specializing in strategy development, strategy implementation, and temporary or interim management. We also provide coaching and mentoring services, with a focus on international business, logistics, and the Nordic and Baltic regions. Our expertise lies in overseeing and managing international...

  • Growth Hacker

    il y a 7 jours

    Rabat, Rabat-Salé-Kénitra, Maroc Vesense Temps plein

    At Vesense, we help companies grow faster with smarter, leaner, and higher-converting marketing. Based in Rabat, we work globally with clients in SaaS, services, and eCommerce, running growth campaigns that actually deliver.We're now hiring a Growth Hacker to drive full-funnel growth across acquisition, activation, retention, and revenue. You'll own...

  • Order to Cash

    il y a 7 jours

    Rabat, Rabat-Salé-Kénitra, Maroc HCLTech Temps plein

    Join our team in Rabat As a member of the Order to Cash team at our IT Information Technology company, you will play a crucial role in ensuring the smooth processing of orders and cash transactions. Your attention to detail and commitment to accuracy will directly impact our operations and customer satisfaction.Role Purpose:The OTC Associate will participate...

  • IT Executive

    il y a 7 jours

    Rabat, Rabat-Salé-Kénitra, Maroc Marriott International Temps plein

    Additional InformationJob Number Job CategoryInformation TechnologyLocationThe Ritz-Carlton Rabat Dar Es Salam, KM 9 Avenue Mohammed VI, Rabat, Morocco, Morocco, BP 10170ScheduleFull TimeLocated Remotely?NPosition Type Non-ManagementPOSITION SUMMARYFollow all company policies and procedures; protect company assets. Address guests' service needs. Exchange...

  • Administrative Assistant, Morocco

    il y a 8 heures

    Rabat, Rabat-Salé-Kénitra, Maroc IDinsight Zambia Temps plein

    Administrative Assistant Job DescriptionLocation: Rabat, MoroccoAbout The Administrative Assistant RoleThis part-time role will provide administrative and logistical support to the WNA Operations Specialist and the Rabat office, cascading to the rest of the senior leadership team as needed. The Administrative Assistant will focus on executing routine tasks,...