Personal Assistant and Office Coordinator

Working at Lockton At Lockton, we’re passionate about helping our people achieve their ultimate potential. Our people are curious, action-oriented, and always striving to make ourselves and those around us better. We’re active listeners working to ensure understanding and problem solvers developing innovative solutions. If you can see yourself delivering excellent service to clients, giving back to our communities and being a part of our caring culture, you belong here. Purpose of the role The Personal Assistant and Office Coordinator provides high-level administrative support to the General Manager (GM) and ensures smooth day-to-day office operations. This role is essential in managing schedules, handling logistical arrangements, coordinating internal and external events, and liaising with both local and regional teams to ensure operational efficiency. Your Responsibilities 1. Executive and Administrative Support
• Manage the GM’s calendar, including scheduling and coordinating meetings, appointments, and travel.
• Handle flight bookings, hotel reservations, visa arrangements, and other travel logistics.
• Prepare meeting agendas, minutes, and follow-up action items.
• Upload and track monthly expenses and reimbursements. 2. Office and Operations Management
• Monitor and follow up on monthly payments and office contracts (e.g., rent, utilities, suppliers).
• Ensure all contract renewals and vendor agreements are tracked and renewed on time.
• Support in handling all administrative and clerical tasks to assist the GM. 3. Coordination and Communication
• Liaise with the Dubai Marketing Team for the selection and procurement of corporate gifts.
• Coordinate with local teams for organizing events, training sessions, and staff activities.
• Serve as the point of contact for local suppliers and service providers. 4. Procurement and Vendor Management
• Source and negotiate corporate deals for hotels, telecommunication packages, and other business-related services.
• Oversee the ordering, inventory, and distribution of corporate gifts and event materials. 5. Event Planning and Support
• Assist in organizing internal and external corporate events in collaboration with the local and regional teams.
• Ensure all logistical aspects of events are managed effectively. Required Qualifications
• Proven experience as a Personal Assistant, Office Manager, or similar role.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• High level of discretion and professionalism.
• Experience in vendor negotiation and event coordination is a plus. Work

Conditions:
• Full-time, office-based position.
• Occasional travel or overtime may be required based on business needs. About Lockton MENA Headquartered in Dubai (UAE), with 400+ associates providing (re)insurance and people solutions, we have strength in handling major corporate clients in UAE and throughout the region. Offering innovation in our solutions, we service clients across the Middle East, North Africa and Pakistan customising the best protections for them. Lockton MENA was the first broker to achieve its own Lloyd’s Broker license in the Middle East and holds an exclusive global partnership with the Chartered Insurance Institute (CII) under the International Professional Partner Firm (IPPF), demonstrating high professional standards and best practices, that distinguish the company among its peers in the industry. From our headquarters in Dubai, Lockton MENA has expanded operations into the UAE, Egypt, Jordan, Morocco and Oman. Equal Opportunity Employer Lockton is proud to provide everyone an equal opportunity to grow and advance. We are committed to an inclusive and diverse culture and environment where our people, clients and communities are treated with respect and dignity. At Lockton, supporting diversity, equity and inclusion is ingrained in our values, and we believe that we are at our best when we fully embrace everyone. We strive to cultivate a caring culture that learns from, celebrates, and thrives because of our breadth of differences. As such, we recognize that recruiting, developing, and retaining people with diverse backgrounds and experiences is vital and enabling our people to thrive personally and professionally is critical to our long-term success. About Lockton Lockton is the largest privately held independent insurance brokerage in the world. Since 1966, our independence has allowed us to serve our clients, take care of our people and give back to our communities. As such, our 10,000+ Associates doing business in over 100 countries are empowered to do what’s right every day. At Lockton, we believe in the power of all people. You belong at Lockton. How We Will Support You At Lockton, we empower you to be true to yourself in all that you do. Your success is our success, and we provide opportunities to help you grow and create a rewarding career path, however you envision it.
• Competitive Salary and Benefits Package
• Professional experience in a truly global company that is reshaping the industry
• Excellent growth opportunities
• Benefit from a collaborative approach with in-country specialists to assist you in driving growth
• Support, coaching and development to help you to be the best you can be
• Hybrid working model, offering you flexibility and a great working environment