Executive Assistant

il y a 1 semaine

Casablanca, Casablanca-Settat, Maroc Novartis Temps plein

Job Description Summary

As the Executive Assistant to the Country President, you will serve as a strategic partner and trusted advisor, ensuring operational excellence and enabling the Country President to focus on high-impact priorities. This role demands exceptional organizational skills, discretion, and agility to manage complex workflows in a fast-paced, multinational environment. You will coordinate the leadership team's operating rhythm, manage sensitive information, and translate strategic priorities into actionable plans and measurable outcomes.

Job Description

Key Responsibilities

Executive Support & Leadership Coordination

  • Manage and optimize the Country President's calendar, prioritizing strategic engagements and anticipating contingencies.

  • Prepare high-quality executive materials, including briefings, presentations, decision papers, and reports.

  • Maintain an action and decision tracker to ensure accountability and timely execution across leadership initiatives.

Governance, Compliance & Risk Management

  • Oversee governance processes, including leadership meetings, quarterly reviews, compliance forums, and audit preparation.

  • Ensure strict adherence to company policies and local regulations, safeguarding confidentiality and compliance.

  • Coordinate mandatory reporting and maintain audit-ready documentation.

Stakeholder Engagement & Communication

  • Act as a liaison between the Country President and internal/external stakeholders, including regional/global teams and industry bodies.

  • Support external engagements with strategic partners, ensuring protocol compliance.

  • Draft and review executive communications for internal and external audiences, maintaining tone and brand consistency.

Project & Event Management

  • Track strategic initiatives, monitor progress, and manage interdependencies.

  • Organize leadership offsites, cycle meetings, and high-impact events, ensuring seamless execution from planning to follow-up.

  • Coordinate selected marketing activities within the region, including branding support for events, promotional materials, and alignment with corporate communication guidelines.

  • Collaborate with cross-functional teams to ensure events and marketing initiatives reinforce strategic priorities.

Operational Excellence

  • Oversee travel arrangements, expense management, and vendor coordination.

  • Maintain secure archiving of sensitive documents and enforce information governance standards.

Qualifications & Experience

  • Bachelor's degree in Business Administration, Communications, or related field; Master's degree preferred.

  • 7–10 years of experience supporting senior executives in a multinational environment; pharma/healthcare experience is a plus.

  • Fluency in French, Arabic and English required.

  • Advanced proficiency in Microsoft 365 and familiarity with enterprise tools ; Power BI knowledge is an advantage.

  • Proven ability to manage confidential information and exercise sound judgment.

  • Strong project management skills; certification is a plus.

  • Experience in event management and marketing coordination is highly desirable.

Core Competencies & Requirements

Core Competencies

  • Handles sensitive matters with integrity and professionalism.

  • Builds trust and influences effectively across diverse teams.

  • Implements structured processes and ensures compliance.

  • Communicates clearly and delivers impactful messaging.

  • Adapts quickly to changing priorities and thrives under pressure.

  • Drives initiatives to completion with accountability.

  • Embodies company values and champions diversity and inclusion.

  • Managing crises and complex situations.

  • Working across cultures and collaborating beyond boundaries.

Skills

  • Quality decision-making and resource management.

  • Strategic thinking, creativity, and visioning.

  • Assertiveness and conflict resolution.

  • Challenging the status quo and driving innovation.

  • Influencing and persuading stakeholders.

  • Transaction structuring and franchise strategy prioritization.

  • Analyzing stakeholder requirements to inform decisions.

Skills Desired

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