office manager
il y a 1 jour
Job Description
Role:
Office Manager
Company:
MOXCO
Location:
Tangier, Morocco
Reporting to:
General Management
Eligibility:
This role requires current legal authorization to work in Morocco as a resident; non-residents are not eligible. Applicants must currently reside in country.
Key Responsibilities
Administrative & HR Support
- Manage staff records, attendance, and leave requests.
- Maintain mandatory registers (payroll, staff, leave).
- Ensure onboarding and offboarding of employees (documents, integration, exit formalities).
- Draft and update internal procedures to improve workflows.
- Ensure compliance with Moroccan labor law and HR regulations.
Financial administration
- Collect, classify, and verify supplier and service provider invoices.
- Prepare payroll variables and liaise with the external accounting firm.
- Monitor cash flow, including all inwards and outwards transactions .
- Perform basic bank reconciliations and report anomalies.
- Manage petty cash and prepare expense reports.
- Prepare financial tracking tables and monthly summaries for General Management.
- Process and verify incoming supplier and service provider invoices.
- Prepare and issue customer invoices, and follow up on and outstanding payments
- Prepare and issue purchase orders and liaise with suppliers on order confirmation
- Track incoming payments and maintain accurate records of receivables
- Manage petty cash and track day-to-day office expenses.
- Maintain financial tracking files for sales, purchases, and general expenses
Office & Facility Management
- Supervise procurement of office supplies, equipment, and service providers.
- Oversee office maintenance, security, and proper functioning of facilities.
- Manage contracts with external service providers (utilities, internet, insurance, etc.).
Executive Assistance
- Manage the General Manager's agenda, meetings, and travel arrangements.
- Draft meeting minutes, circulate action points, and follow up on deadlines.
- Act as liaison between General Management, internal staff, and external partners.
- Ensure confidentiality on sensitive and strategic matters.
Cross-functional Support
- Support the Procurement Manager and Export & Sales Coordinator during peak periods (e.g., large orders, reporting, audits).
- Assist in client-related documentation coordination when required.
- Participate in ad hoc projects assigned by General Management.
- Any other tasks as requested by management
Required Profile
- Bachelor's degree in Business Administration, Management, or related field.
- 3 to 5 years of experience in administration or office management.
- Excellent organizational and multitasking skills.
- Autonomy and initiative in a start-up environment.
- Proficiency in MS Office (Excel, Word, PowerPoint, Outlook); ERP/CRM knowledge is an asset.
- Strong communication skills in French and English; Arabic is an advantage.
- High level of integrity and discretion.
- Ability to grow with the company's expansion and take on broader responsibilities.
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