Assistant Manager

Job Summary:

The Assistant Manager – Contract Management supports the contract lifecycle process by assisting in drafting, reviewing, and negotiating contracts, ensuring compliance with organizational policies and legal standards. This role involves coordinating with various stakeholders to facilitate smooth contract execution and maintaining accurate contract records.

Level of experience required :

• A minimum of 7-12 years of previous experience in contracting.

Key Responsabilities :

• Assist in drafting, reviewing, and negotiating various types of contracts.
• Support the contract management team in managing contract lifecycle activities from initiation to renewal or termination.
• Maintain and update the contract database and ensure all contractual documentation is accurate and easily accessible.
• Coordinate with internal teams and partners to gather necessary documentation and approvals.
• Monitor contractual obligations and deadlines, providing reminders and follow-ups to ensure timely compliance.
• Assist in conducting risk assessments and ensuring contractual terms mitigate potential legal and financial risks.
• Support the team in ensuring adherence to organizational policies, legal requirements, and regulatory standards.
• Assist in handling contractual disputes and issues, escalating as necessary.
• Stay informed of relevant legal and regulatory developments impacting contracts in India.
• Contribute to process improvement initiatives for contract management practices.
• Support and contribute transformational programs on Contracts process streamlining.
• The position would be reporting to Partner Solution & Contracting also leading contract management activities.

Key Accountabilities :

• Contract Drafting and Review:
  Assisting in preparing, reviewing, and negotiating contractual documents to ensure clarity, legal compliance, and risk mitigation.
• Contract Execution and Administration:
  Supporting the smooth execution of contracts by coordinating approvals, maintaining records, and ensuring all contractual obligations are met.
• Contract Database Management:
  Maintaining an accurate and up-to-date centralized contract repository, tracking key dates, renewal deadlines, and compliance requirements.
• Stakeholder Coordination:
  Collaborating with internal teams (legal, procurement, finance, business units) and external vendors to gather necessary information, clarify terms, and facilitate contract processes.
• Monitoring Compliance:
  Ensuring contractual obligations are fulfilled, monitoring performance, and addressing issues or breaches proactively.
• Risk Management:
  Assisting in identifying potential contractual risks and escalating concerns to senior management.
• Legal and Regulatory Compliance:
  Ensuring contracts adhere to applicable Indian laws, regulations, organizational policies, and standards.
• Reporting and Documentation:
  Preparing reports on contract status, compliance, and key metrics for management review.
• Support in Dispute Resolution:
  Assisting in resolving contractual disputes or issues, coordinating communication between parties.
• Continuous Process Improvement:
  Contributing to the enhancement of contract management processes, tools, and best practices.

Skills Required :

• Proficient computer skills, Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel).
• Excellent verbal and written communication skills.
• Ability to negotiate, establish, and administer contracts.
• Excellent analytical and critical thinking abilities.
• Ability to multitask, prioritize, and manage time and deadlines efficiently.
• Keen attention to detail and a willingness and appetite for learning.
• Should be able to properly handle confidential information with discretion.
• Demonstrated ability to work in a team environment.
• Should be able to work under pressure.
• Ability to work with minimum supervision and independently manage clients and stakeholders.
• Previous experience of working on CLM tool would be an added advantage.
• Knowledge of corporate and labor laws.
• Knowledge of local, national and international laws
• Team player with good interpersonal skills.
• Eagerness to learn and develop expertise in contract management.
• Negotiating and drafting contracts in French is also required

Educational Qualification :

• Company Secretary or Bachelor's degree in law from a reputable Indian university (Preferably from Tier1 Institutes).