Office Manager

il y a 7 jours

Tanger, Tanger-Tetouan-Al Hoceima, Maroc Indian Ocean Export Company Temps plein 104 000  - 130 878  par an

Role: Office Manager

Company: MOXCO

Location: Tangier, Morocco

Reporting to: General Management

Eligibility: This role requires current legal authorization to work in Morocco as a resident; non-residents are not eligible. Applicants must currently reside in country.

Key Responsibilities

Administrative & HR Support

  • Manage staff records, attendance, and leave requests.
  • Maintain mandatory registers (payroll, staff, leave).
  • Ensure onboarding and offboarding of employees (documents, integration, exit formalities).
  • Draft and update internal procedures to improve workflows.
  • Ensure compliance with Moroccan labor law and HR regulations.

Financial administration

  • Collect, classify, and verify supplier and service provider invoices.
  • Prepare payroll variables and liaise with the external accounting firm.
  • Monitor cash flow, including all inwards and outwards transactions .
  • Perform basic bank reconciliations and report anomalies.
  • Manage petty cash and prepare expense reports.
  • Prepare financial tracking tables and monthly summaries for General Management.
  • Process and verify incoming supplier and service provider invoices.
  • Prepare and issue customer invoices, and follow up on and outstanding payments
  • Prepare and issue purchase orders and liaise with suppliers on order confirmation
  • Track incoming payments and maintain accurate records of receivables
  • Manage petty cash and track day-to-day office expenses.
  • Maintain financial tracking files for sales, purchases, and general expenses

Office & Facility Management

  • Supervise procurement of office supplies, equipment, and service providers.
  • Oversee office maintenance, security, and proper functioning of facilities.
  • Manage contracts with external service providers (utilities, internet, insurance, etc.).

Executive Assistance

  • Manage the General Manager's agenda, meetings, and travel arrangements.
  • Draft meeting minutes, circulate action points, and follow up on deadlines.
  • Act as liaison between General Management, internal staff, and external partners.
  • Ensure confidentiality on sensitive and strategic matters.

Cross-functional Support

  • Support the Procurement Manager and Export & Sales Coordinator during peak periods (e.g., large orders, reporting, audits).
  • Assist in client-related documentation coordination when required.
  • Participate in ad hoc projects assigned by General Management.
  • Any other tasks as requested by management

Required Profile

  • Bachelor's degree in Business Administration, Management, or related field.
  • 3 to 5 years of experience in administration or office management.
  • Excellent organizational and multitasking skills.
  • Autonomy and initiative in a start-up environment.
  • Proficiency in MS Office (Excel, Word, PowerPoint, Outlook); ERP/CRM knowledge is an asset.
  • Strong communication skills in French and English; Arabic is an advantage.
  • High level of integrity and discretion.
  • Ability to grow with the company's expansion and take on broader responsibilities.

Job Type: Permanent

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