Administrative Officer

Administrative Officer,

BTR Mediterranean New Material Technology is looking for a dedicated and organized
Administrative Officer
to support daily operations and ensure the smooth functioning of administrative activities within the company. The role involves coordinating internal communication, managing office supplies, overseeing facilities, and supporting various administrative processes.

I. Main Responsibilities:

Internal Communication and Planning Management

• Design and coordinate the creation of internal communication materials (notice boards, exhibition panels, event posters, etc.) and liaise with relevant suppliers;
• Organize activities related to corporate culture, employee events, and internal communication initiatives;
• Ensure consistency in branding and visual communication within the workplace.

Office Supplies and Vendor Management

• Handle purchasing, stock management, and distribution of office supplies and cleaning products;
• Participate in the selection, evaluation, and monitoring of suppliers;
• Control costs related to administrative supplies and ensure accurate record-keeping and efficient resource usage.

Client Reception and Visitor Management

• Organize and coordinate the reception and access of clients and visitors (meeting rooms, coffee breaks, vehicle arrangements, etc.);
• Ensure the smooth execution of meetings and official receptions in line with professional standards;
• Coordinate company vehicles and related services.

Asset Management

• Create and maintain an up-to-date company asset register;
• Conduct regular inventories to ensure alignment between records and physical assets;
• Monitor maintenance, transfer, and disposal processes of equipment.

Facilities Management and Implementation of 5S Standards

• Organize the setup of temporary offices and purchase of furniture;
• Supervise the cleanliness, order, and safety of common areas across the site;
• Promote and monitor compliance with 5S standards
• Oversee the quality of outsourced services (cleaning, security, landscaping, etc.).

Document and Archive Management

• Classify and archive administrative documents, contracts, and meeting minutes;
• Manage the electronic filing system, ensuring data accuracy and security;
• Oversee document lending processes and ensure confidentiality.

Other Tasks

• Perform any other duties assigned by management to ensure the smooth operation of the department.

II. Required Profile:

• University degree (Bachelor's level or higher), preferably in administrative management or business management;
• Minimum of 2 years experience in a similar administrative position;
• Proficiency in office software (Microsoft Word, Excel);
• Strong sense of responsibility, excellent communication, and organizational skills;
• Proficiency in French and English is required; knowledge of Chinese is an advantage.

Interested candidates are invited to send their CV to

with 'Administrative Officer' in reference.