Purchasing Manager

Job Purpose
As the Purchasing Manager, you will be responsible for defining and managing the purchasing needs of raw materials, finished products, packaging materials, spare parts, consumables, and miscellaneous items. You will lead supplier sourcing, qualification, negotiation, and contract management to ensure timely, cost-effective, and quality supply. You will oversee supplier performance, invoice validation, risk assessment, and collaborate closely with internal teams to support the company's supply chain objectives.

Key Accountabilities
Accountability Cluster
Major Activities / Tasks
Purchasing Needs Definition

Identify purchasing requirements for RM, FP, PM, spare parts, consumables, and miscellaneous items.

Supplier Sourcing & Qualification

Source and qualify suppliers based on quality, cost, and reliability criteria.

Specification & Supplier Consultation

Define product specifications and manage supplier consultations and requests for proposals.

Negotiation & Contract Management

Negotiate supply conditions (cost, quality, delivery time, payment terms) and manage contracts.

Order Management & Follow-up

Prepare, launch, and monitor purchase orders and contracts to ensure timely delivery.

Supplier Performance & Risk

Monitor supplier performance, conduct audits, evaluate risks, and implement corrective actions.

Invoice & Payment Control

Validate supplier invoices, resolve disputes, and ensure timely payments.

Cross-functional Coordination

Collaborate with supply chain, production, quality, and finance teams to align purchasing activities.

Major Challenges

• Ensuring availability of materials while optimizing costs and quality.
• Managing supplier risks and mitigating supply chain disruptions.
• Achieving timely delivery to avoid production delays.
• Leading supplier negotiations to secure favorable terms.
• Maintaining strong supplier relationships and continuous improvement.
• Leading and motivating the purchasing team to achieve targets.

Key Interactions
Internal
External

• Supply Chain Team (S,C,I)
• Suppliers / Vendors
• Production Team (S,C,I)
• Logistics Partners
• Quality Assurance (S,C,I)
• External Auditors
• Finance Team (R,C,I)
• Regulatory Bodies
• Sales Team (S,C,I)
• Market & Industry Networks
• HR Team (S,C,I)
• (S = Support, C = Consulted, I = Informed, R = Responsible)

Dimensions
Manage purchase volumes and values aligned with company needs (e.g., annual procurement budget).

Monitor supplier base size and number of active contracts.

Track on-time delivery rates and cost savings achieved.

Ensure compliance with procurement policies and procedures.

Key Decisions
Decisions

Recommendations

Define purchasing strategies

Align With Company's Supply Chain And Production Requirements.
Select and qualify suppliers

Use rigorous evaluation and risk assessment processes.

Negotiate contracts and terms

Aim for cost-efficiency, quality, and reliable delivery conditions.

Manage supplier relationships

Foster collaboration and continuous improvement.

Approve purchase orders

Ensure compliance and budget adherence.

Comments
Skills & Knowledge
Educational Qualifications

• Master's Degree in Purchasing, Supply Chain Management, International Business, or equivalent scientific degree

Relevant Experience

• 8 to 12 years in purchasing/procurement management, preferably in pharmaceutical sector.

Skills

• Strong knowledge of purchasing principles and best practices.
• Proficient with ERP systems such as SAP, SAGE, or similar.
• Excellent negotiation and contract management skills.
• Leadership and team management capabilities.
• Analytical, problem-solving, and decision-making skills.
• Familiarity with continuous improvement and lean manufacturing culture.
• Strong communication, interpersonal, and coordination abilities.
• Detail-oriented, rigorous, and able to work under pressure.