Corporate Administrative Coordinator
il y a 6 heures
Job Summary:
Plutus21 Partners is hiring Corporate Administrative Coordinator to provide essential administrative, operational, and logistical support across the organization, with a primary focus on the Leadership Team and the Employee Success function. This role combines executive assistant responsibilities with HR administrative support, ensuring smooth internal operations, timely execution of tasks, and a consistently high-quality employee experience.
The ideal candidate is highly organized, detail-oriented, proactive, and comfortable working in a fast-moving, high-growth environment. They thrive on creating order, anticipating needs, and delivering polished work—whether coordinating meetings, drafting communications, or preparing materials for leadership.
Key Responsibilities:
Executive & Leadership Support (40%)
- Provide EA-level support to the Leadership Team, including calendar management, scheduling, and meeting coordination.
- Prepare agendas, take notes, track action items, and ensure follow-through on commitments.
- Draft, edit, and format leadership communications and presentations (PowerPoint, Teams posts, documents).
- Assist with logistics for leadership meetings, off sites, and company-wide events.
Employee Success (HR) Administrative Support (40%)
- Manage the Employee Success shared mailbox: triage inquiries, respond to routine questions, and escalate as needed.
- Assist with benefits administration, including responding to employee questions, helping with enrollment tasks, and coordinating with brokers/vendors.
- Maintain employee files, documents, and HR records with a high degree of accuracy and confidentiality.
- Support onboarding and offboarding tasks (pre-hire operational steps, account access coordination, equipment tracking, etc.).
- Compile, format, and distribute materials for performance reviews, training sessions, and engagement programs.
- Assist with payroll-related administrative tasks (gathering forms, reviewing time submissions, preparing documentation).
Operational & Administrative Support (20%)
- Create, update, and maintain PowerPoint decks, reports, and templates for various internal stakeholders.
- Support contract administration, SOW tracking, and vendor coordination as needed.
- Assist with internal programs (ERGs, engagement initiatives, culture events) by managing logistics and communication.
- Ensure consistent organization of shared drives, folders, and document libraries.
- Provide general administrative support to the broader organization as needed.
Qualifications:
- 3+ years of experience in administrative support, HR coordination, or executive assistant roles (high-growth or remote environments preferred).
- Strong organizational and time-management skills; able to juggle multiple priorities with tight deadlines.
- Exceptional communication skills — polished written communication is a must.
- High proficiency in Microsoft Office (PowerPoint, Excel, Word), Teams, and general productivity tools.
- Experience handling confidential information with discretion.
- Strong attention to detail and commitment to accuracy.
- A proactive, customer-service mindset and willingness to take ownership.
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